Raise a contractor invoice

If your studio pays you as a contractor, you invoice for your sessions rather than being put through payroll, and you can do the whole thing from your portal. The work of adding up your sessions is done for you, so raising an invoice is mostly a matter of checking the figures and sending it. This tutorial walks through creating one and submitting it for payment.

Only contractors see this area, so if you do not have a Your invoices screen you are set up as an employee and are paid through payroll instead, which needs nothing from you here. If you are a contractor, you also have a contractor reference shown at the top of the screen; include it on anything you send so your studio can match it to your record quickly.

Because the amounts come straight from your approved hours, the best habit is to make sure your timesheet is submitted and approved for a period before you invoice it, so the figures are complete. For the background on why contractors are invoiced rather than payrolled, see Contractor vs employee pay.

How it works

Choose Your invoices from your portal. You will see your recent pay periods listed, each with the amount owed and its current status, plus tiles summarizing what is not yet invoiced, what is awaiting approval, and what has been paid.

Open a period that is marked not yet invoiced. Its line items are already filled in from your approved timesheet sessions for that period, so the amount reflects the hours your studio has signed off, not a figure you have to work out.

Check the line items, add a note if you need to, and create the invoice. It is saved as a draft first, so nothing is sent yet and you can look it over before it goes.

When the draft looks right, submit it. It moves to awaiting approval and is now with your studio to check and pay.

Back on the list, each invoice shows where it is up to: submitted, paid, or returned. If it comes back as returned, open it to read why, make the fix, and submit it again.