The pay cockpit

The pay run is where a period comes together. Rather than jumping between timesheets, rates, and payment methods, InstructorHUB gives you one screen that lists every person owed money for the period, what each is owed, and how their pay should be sent. You run the whole thing in a single pass down that list.

What the screen shows

The center of the cockpit is one row per staff member. Each row shows how they are paid, the number of sessions and hours behind the figure, their rate, the gross amount, and any employer contributions, along with a status that tells you whether the row still needs a look or is ready. Because the hours come straight from your timetable, the figures are already worked out. Your work is to read them, not to build them.

A total sits above the list so you always know what the period comes to as you review. If something looks off on a row, you can open it, see the sessions behind it, and correct it in place without leaving the screen.

The three steps

The cockpit runs left to right through three states. Review hours is where you check each person and mark their row ready. Route and record is where InstructorHUB sends each person's pay the correct way and stamps the period as done. Done is the finished state, a period you can trust and, if needed, reopen. The stepper at the top always shows where the current period sits.

How pay is routed

Not everyone is paid the same way, and the cockpit handles that for you. Employees produce a payroll figure, contractors produce an invoice, and where you use account credit the amount routes there instead. You see which channel each person uses in their row before you record anything, so nothing is sent the wrong way. The three payout channels covers each in detail.

Trusting a finished period

Once a period is recorded it stops moving, which is what makes it safe to report from and export. If you find a mistake afterwards, you reopen and rerun the period rather than editing quietly behind the scenes, so there is always a clear record of what changed. To walk the run itself step by step, see Run a pay period.