Review and approve hours
Check the hours InstructorHUB generated, fix anything that needs it, and approve, so a period is locked and safe to pay from.
Updated July 18, 2026Timesheets in InstructorHUB start filled in, generated straight from your timetable, so reviewing and approving is the job rather than data entry. This tutorial covers checking what was generated, fixing the occasional entry, resolving anything your team has queried, and locking the period so it is safe to pay from.
The aim of a review is a period you can trust. Everything you approve is what the pay run will route and record, so a few minutes spent here is what lets the pay itself be a quick, confident pass. For how the hours arrive in the first place, see How hours are generated, and once approved, Run a pay period takes it through to payment.
How it works
Open the pay run for the period you are checking. The hours are already generated from your timetable, so you are reviewing real entries rather than a blank sheet. Each staff member's hours sit under their row, with the sessions, hours, and amount already worked out.
Open a person's row to see the sessions behind their figure. Confirm the classes are right, the hours match what actually happened, and the rate is the one you expect. Canceled dates, substitutions, and holidays are already reflected, so what you are checking is the real picture, not the standard weekly pattern.
If an entry is wrong, correct it where it sits: adjust the hours, change the rate, or remove a session that should not be there. Edits are local to that entry and update the person's total straight away, so you can see the effect before you move on.
If a staff member disagrees with an entry they can raise a change request, which appears in your inbox for that period. Read what they have flagged, make the correction if it is right, and resolve the request. Clearing these before you approve keeps the period clean. See Change requests for the full flow.
Once a person's entries are right, mark them ready. When the whole period is reviewed, approving it locks the hours so they stop changing. A locked period is what makes the pay run safe, because the figures you route and record cannot shift underneath you afterwards.