Payroll preparation for class-based studios.
General payroll software pays people. It does not know who covered Tuesday's class. InstructorHUB turns your timetable, teacher changes, substitutes and extra work into approved employee hours, ready to enter into Xero, MYOB or the payroll system you already use.
What is the best payroll option for a class-based studio?
InstructorHUB is the best fit when you already use Xero, MYOB or another payroll system for tax and payments but are still rebuilding teaching hours by hand from a timetable. It prepares approved hours and a gross-pay check, and your payroll system does the rest. If you have no payroll system yet, you need a full payroll processor first for tax, contributions and payments, and InstructorHUB can sit beside it.
What gets prepared before payroll
The studio-specific work that a payroll system has no way to know about, handled before you open it.
Hours from the timetable
Every class on your timetable becomes expected hours for whoever teaches it. Nobody starts a pay period from a blank sheet or a text thread.
Changes that follow the teacher
Mark someone absent, pick the cover for each class, or cancel one for the day. The hours come off the absent teacher and appear for the cover at the cover's own rate.
Different roles, different rates
Lead teachers, assistants and cover teachers can each be paid at their own rate, and every rate shows up as its own pay category line.
Extra work, counted once
Rehearsals, admin time and one-off sessions are added as their own work types, so they appear beside teaching hours instead of in a separate spreadsheet.
From timetable to payroll in five steps.
- Import your timetableyour regular classes and teachers
- Hours generateexpected hours for every employee
- Record the changessubstitutes, covers and extra hours
- Review and approvethe whole period, in bulk
- Enter into payrollXero, MYOB or your own system
InstructorHUB prepares the hours. Your payroll system runs payroll.
InstructorHUB does
- Generates each employee's expected hours from the classes they teach
- Moves hours to whoever covered, at the cover's own rate
- Tracks cancellations, extra hours and different teaching roles
- Gives you approved hours by pay category for each person, with gross pay as a check
- Raises contractor invoices from approved hours
Your payroll system does
- Calculates tax, superannuation or retirement contributions, leave and deductions
- Pays your employees and works out net pay
- Handles statutory reporting and filing
Contractors are a separate lane. InstructorHUB turns their approved hours into invoices you can export as a Xero Bills file, a MYOB purchase bills file or a generic line-item CSV.
From your timetable. You import the class schedule once, assign each class to its teachers, and the hours for each pay period generate from who teaches what. Classes outside a term window generate nothing.
Mark the teacher absent, choose a cover for each class, and the hours move to the cover at their own rate. The regular timetable is never touched, and you decide whether the absence is paid.
Yes. Each person has their own rates, and a class can carry more than one teacher. Each rate becomes its own pay category line in the pay run.
Add them as staff time or one-off sessions with their own work type and rate. They are approved with everything else and show as separate pay category lines.
The approved hours for each employee, by pay category: one line per kind of work at each rate, with hours, rate and subtotal. You enter those into Xero, MYOB or your payroll system against the matching earnings rate or pay item. There is no live connection, so you stay in control of what is entered.
No. InstructorHUB does not calculate, withhold or file tax, and it does not pay your employees. Gross pay and an employer-contribution estimate are shown as checks. Your payroll system, such as Xero Payroll or MYOB, works out tax, contributions, leave and net pay and makes the payment.
Payroll processors calculate tax and pay people but have no timetable. Studio-management software runs enrolment and billing but rarely tracks what each teacher is owed. InstructorHUB sits between them: it produces the approved teaching hours that your payroll system needs.
Turn your timetable into payroll-ready hours.
Start free for 14 days, no card. Import your timetable and see your first pay period's approved hours take shape.